Storage Park Surveillance Camera Resolution
RESOLUTION OF THE BOARD OF DIRECTORS OF HOMES ASSOCIATION OF CEDAR HILLS
Storage Park Surveillance Camera Resolution
This Resolution sets forth action taken by the Board of Directors (“Board”) of the Homes Association of Cedar Hills (“Association”) and is effective as of the date set forth below.
RECITALS
A. The Association is governed by its Amended and Restated Declaration of Restrictions of Homes Association of Cedar Hills (“Declaration”), as later amended and supplemented; the Bylaws of Homes Association of Cedar Hills, as amended (“Bylaws”); and the Articles of Incorporation of Homes Association of Cedar Hills.
B. Article IV, Section 4.2 of the Bylaws grants the Board the authority to conduct, manage, and control the affairs and business of the corporation.
C. Under its authority set forth in the governing documents, the Association has installed surveillance cameras, not as a protective device, but to detect potential intruders and to identify those who might trespass into the storage park and violate other laws. including theft, conversion, and destruction of property.
D. The Association wishes to adopt a policy governing the Association’s surveillance cameras and to notify lessees of the Storage Park that surveillance equipment is in operation, but that it is not to be relied on for security or safety.
NOW, THEREFORE, IT IS RESOLVED that:
RESOLUTION
Association Surveillance Camera System. The Association will use a surveillance camera system to gather information, including the identification and possible apprehension of persons who trespass into the Storage Park. It is possible that the camera system may also deter trespassing and other unwelcome behavior, at least by those who are aware of the cameras. Unless authorized by law, the Association will not implement or later add an audio recording system. Camera locations will not be in places where people have a reasonable expectation of privacy.
Camera System Not Continuously Monitored. The Association does not continuously monitor the camera system feed. Lessees will not have access to the live system feed. Lessees and the community must not rely upon the surveillance cameras or the recording system for their personal safety or for security purposes. The Association does not intend for the surveillance camera system to be surreptitious or to pose an able invasion of privacy of lessees.
Signs. The Association will post signs that surveillance video is being taken and that surveillance video is not continuously monitored.
Storage of and Access to Recordings. The Association will store recordings on a hard drive for a period no longer than 30 days, after which time the recordings will be automatically erased or destroyed. However, the Association might store recordings related to specific security incidents for criminal or civil legal purposes for more than 30 days. Recordings may be reviewed periodically by the Board of Directors, Association staff, or a Board designee. The Association considers surveillance camera recordings to be Association records, but also considers these recordings to be sensitive materials that are capable of being misused. In general, a lessee will be entitled to view the digital video recording from a particular camera if the lessee reasonably establishes that there has been loss or damage to personal property or a violation of law, and that the digital recording from a particular surveillance camera within a particular timeframe is likely to reveal relevant evidence. In all cases, the Board of Directors or Association staff will make a record of the person making a request, the date and time, and purpose of the request and if the recordings exist. Inquiries by law enforcement personnel for access to video recordings will be granted when requests are made with a general explanation for the purpose of the request. The Association will retain all records relating to the time, date, nature, and purpose of the request.
This Resolution was adopted by the Board of Directors on April 12, 2022, and is effective on that date. A copy of the Resolution will be sent to lessees and posted on the Association’s website.
/s/ Chris Musolf
Secretary, Homes Association of Cedar Hills