Annual Meeting of the Membership
2024 Annual Meeting
Tuesday, May 14th, 2024, 7:00pm
The 78th. Annual Meeting and Election of Directors.
Notice of Meeting:
This meeting is for the election of Directors.
The ballots will be mailed 1st class to be received by property owners no later than 10 days before the annual meeting .
Election of Directors:
Statement of Candidates
As always, feel free to email us if you need assistance.
2023 ANNUAL MEETING MINUTES FOR REVIEW HERE
PLEASE USE THE SAME URL AS THE BALLOT FOR THE SURVEY:
What is the Annual Meeting?
The Homes Association of Cedar Hills Annual Meeting of the Membership is held once a year for all homeowners to attend. At this meeting, new board directors will be elected and any other items of business, that require a vote by members of the community, will be voted upon. Additionally, the Board will provide updates and homeowners are invited to ask questions or address the Board during an open forum. Please see the Election FAQ page for additional information.
As stated in the Bylaws (article 10, section 2):
The annual meeting of the members of the Association shall be held on the second Tuesday of May of each year if not a legal holiday and if a legal holiday then on the next succeeding Tuesday not a legal holiday. If the Board of Directors determines that for any calendar year it is not reasonably possible or it is not in the best interests of the Association to have the annual meeting on the second Tuesday of May of that year, the Board may designate a different subsequent date in May of that year as the date for the annual meeting for that year. Notwithstanding the foregoing sentence, if the Board determines that for any calendar year it is not reasonably possible or that it is not in the best interests of the Association to have the annual meeting on the second Tuesday of May of that year, and if the Board also determines that an emergency or other exigent circumstances exist such that it is not in the best interests of the Association or the majority of its members to have the annual meeting during the month of May of that year, the Board may postpone the annual meeting and designate a different date in that year, no later than September 30, for the date of the annual meeting for that year. The term of any person elected to the Board at a meeting held later than the second Tuesday of May of any particular calendar year shall be reduced by the number of days between the date of the annual meeting that year and the second Tuesday of May of that year. Written notice of each annual meeting shall be given to each member entitled to vote thereat, either personally or by mail or other means of written communication, addressed to such member at his address appearing on the books of this corporation or given by him to this corporation for the purpose of notice. All such notices shall be mailed or dispatched by the Secretary not less than ten days before such annual meeting and shall specify the place, the day and the hour of such meeting. Such notice shall also state the general nature of the business or proposal to be considered or acted upon at such meeting. If the Board determines that for any calendar year it is not reasonably possible or it is not in the best interests of the Association for members to personally attend the annual meeting for that year, the members may participate by remote communication subject to guidelines and procedures adopted by the Board to insure, among other things, that only members participate at the meeting and that votes may be cast.
IMPORTANT DATES
Tuesday, April 9, 2024 7:00 PM - Deadline for candidates to have their nomination forms and campaign statements in the HACH office.
Friday, May 10, 2024 – Completed ballots requested to be in the HACH office. This date is important to be able to have an election result on the date of the annual meeting.
Tuesday, May 14, 2024 7:00 PM – Final deadline for submitting completed ballots by 7:00pm when the Annual Meeting commences
MEETING DOCUMENTS
As in years past, 10 days before the annual meeting, homeowners will receive their voter packets. The packets will be mailed to the contact address on file for each property in the Association. For most properties, the contact address is the same as the property address. The contact address may be different if the owner has requested legal communications be sent to an alternative address – this is the case for most non owner-occupied properties. The contact address is the same address we use for mailing annual assessments, so if you received your annual invoice successfully, you should get the voter packet without incident. If, for some reason, you had difficulty getting your annual invoice, contact the office so we can make sure our records are updated appropriately.
Since the actual meeting will be online, you will not be able to pick up your voter packet (and ballot) during the meeting. In order to vote, you must have your ballot prior to the meeting on Tuesday, May 14, 2024. If you have not received your ballot by Wednesday, May 1, 2024, please contact the office.
The voter packet will contain the Official Notice of Meeting, an absentee ballot, the candidate statements of those running for the board, Voting will be by electronic or written ballot only. Please see the ballot for specific instructions.
In order to be able to get all the ballots counted and have a result during the meeting, we are asking that all written ballots be received in the office by May 10, 2024. While ballots will be accepted in the office up to 7:00 PM on Tuesday May 14, 2024, if more than a handful of ballots come in on the 9th, we risk a very late meeting or even not having the election results tallied that night. This information subject to change.
MEETING DETAILS
Date: Tuesday, May 14, 2024
Location: by Zoom
Time: 7:00pm
Meeting Registration Link Here
2024: What’s on the ballot?
The following items require a vote of the homeowners at the Annual Meeting of the Membership. Homeowners may vote by electronic or by written ballot only. All ballots must be received by 7:00pm on the evening of the election, preferably earlier. (see below for details).
PROPOSED AMENDMENTS
There are no proposed amendments this year.
BOARD of DIRECTOR CANDIDATES
Positions for the board of directors rotate for election each year: four positions in even years and three positions in odd years.
Additional positions may require filling if the previous year’s election results dictate such (Bylaws article 4, section 1: [a] person’s term as a member of the board may be extended a year if an insufficient number of persons are elected at an annual meeting to fill all of the then open positions on the board). All candidates are required to complete and file a petition of nomination which must be received in the office by the start of the board meeting one month prior to the annual meeting. Historically, this translates to 7:00PM on the second Tuesday of April. This year, that is Tuesday, April 9, 2024.
In 2024, 4 board positions will be up for election. The following candidates are running:
Vickie Lee
Voting Information and Ballot
Voting Rights
The Bylaws (article 10, section 5) state that each owner entitled to vote may do so “either in person or any agent or agents authorized by a written proxy executed by such person or his duly authorized agent and filed with the Secretary of this corporation.”
Questions?
Please contact us.