Policy & Permits‎ > ‎

Permit Process

Submit Applications Early

Applications for building permits would be submitted prior to the date you anticipate commencing work. Permit applications are reviewed weekly at the Associations office on Thursdays at 10:00am. If you are applying for an addition permit or a major remodel, permits would need to be submitted no later than the Thursday before a monthly board meeting as they need to be approved by the Board at a board meeting. 

Read Your Restrictions Carefully

Before completing the application, read the Restrictions applicable to your property to see if the improvement you propose is permitted. A full copy of the restrictions is available for download under CC&Rs or by contacting the office. If you are a new homeowner you are mailed a booklet along with the new homeowners packet upon HACH being notified of your presence.

Application

The application itself is self-explanatory and should be fully completed. The plans and specifications which must be submitted with your application, shall meet the following requirements:

Plans

A. Plans shall be neatly drawn, fully dimensioned and include the following:
  1. Plot or building site plan showing exact location of existing location of exiting structures and proposed improvements drawn to scale.
  2. Drawings of proposed improvements shall be to scale and show:
a. For buildings or additions; all exterior elevation views and floor plans;
b. For fences, walls, etc.; at least the elevation views.
Specifications

B. Specifications may be included on the drawing and shall indicate;
  1. All exterior materials, and
  2. Exterior color scheme
Important Note

Be sure your plans and specifications contain the required information and are legible so as to avoid any delays in obtaining your permit. If approved, the plans and specifications, together with your application will be deposited in the permanent records of H.A.C.H. Your approval, permit and application will be mailed to you. Opposition of neighbors does not necessarily mean that your project will not be approved. Lack of opposition does not mean the Association will approve it.  Permit applications are reviewed weekly at the Association office on Thursdays at 10:00am.

Signatures

The permit application asks for addresses and signatures of your neighbors that would be affected by the changes to your property. The reason we ask for neighbor sign off is not to get your neighbor's permission, it is instead to make sure they know of the proposed changes and have an opportunity to contact the board if there are objections.  A neighbor objection does not necessarily cause a permit to be rejected, rather it causes the board to take a closer look. 

Currently due to social distancing requirements, gathering signatures in person is not recommended. During the COVID-19 emergency the board has decided to not require neighbor notification for simpler permit applications.  If your permit application is for one of the following things, you still need to get signatures or notify your neighbors:

1 - Remodel where you are adding square footage.
2 - Hard surfaces (driveway, patio, walkway, porch, etc.)
3 - Fence

For a remodeling project that adds footage we will follow the normal process where signatures, emails, letters are needed from neighbors.

For hard surface permits we will require the neighbor next to the planned project be notified and obtain a signature, email or letter. This is to avoid any potential drainage issues that may be caused by the project.

For fencing we will require that the adjoining neighbor affected by the new fence is notified and obtain a signature, email or letter.  This is to make sure they are aware you plan to build a new fence between the properties and plan for any issues that may arise during construction.

We will accept an email from your neighbor in lieu of a signature if the email states the neighbors name and address, the applicants address, and acknowledges reviewing the permit application. When using this option, prints or scans of the signature emails are to be included with the application.

Example signature email text: "My name is [Neighbor Name] living at [Neighbor Address] and I have reviewed the HACH permit application for [Applicant Address] regarding a change to [Brief description such as "repave driveway", "new fence", etc.]."

For other permit applications we are waiving the notification requirement during the COVID-19 emergency. You do still need to submit a permit application. 

In addition, during the COVID-19 emergency, we ask that permit applications be emailed to the office at office@cedarhillshoa.org. If you need other accommodations related to the permit process, please feel free to call the office. Social distancing is also impacting our ability to approve permits in a timely manner, but we will do our best to keep the approval process working as quickly and smoothly as we can.

If you are concerned about a project your neighbor may do without you being notified, please contact the office and ask to be placed on the notification list. We will call you if a permit application is submitted by one of your neighbors.